auDA EGM Minutes - 2002

Monday 23 September 2002, 10.00am
Maddocks. Level 7, 140 William Street, Melbourne 3000

Present:
Chris Disspain, David Keegel, Joshua Rowe

Apologies:
Chris Chaundy, Patrick Corliss, Greg Crew, Kim Davies, Peter Dean, Kim Heitman, Michael Malone, Peter Nissen, Greg Watson, Liz Williams

1. Introduction by the Chair
   
   Motion (moved Tony Staley, seconded Craig Ng):
   The Notice of AGM is to be taken as read
   Carried
   
   Quorum (7 members) present. Meeting declared open
2. Proxies
   Jo Lim advised that 12 proxies were received: 2 supply, 3 representative association, 7 demand
3. First Special Resolution
   
   Motion (moved Tony Staley, seconded Craig Ng):
   That the Constitution of the Company be amended as follows:
   
   a) Clause 9.4 - Qualification for Supply Class Membership
   Delete the clause and substitute with the following: "Any Legal Person that is a Registry Operator, an auDA-accredited Registrar, or a reseller appointed by an auDA-accredited Registrar, in the .au name space, may apply to be a Supply Class member."
   Carried
   
   b) Clause 1.2 - Definition of "Registry Administrator"
   Delete the definition and substitute with the following: "Registry Operator" means a Legal Person who has been accredited or licensed by auDA to maintain a Registry and or to provide registry services in relation to the Registry (usually, but not necessarily, with respect to a Second Level Domain in the .au name space)."
   
   Replace "Registry Administrator" with "Registry Operator" wherever appearing in the following paragraphs: in clause 1.2, in the definition of "Registry"; in clause 3.1(d)(iii);
   Carried
   
   c) Clause 9.11 – Change in Class of Membership
   Add the following new clause: "9.11 Change in Class of Membership If the Board considers that a Member no longer qualifies to remain a Member in a particular Class of Membership, the Board may by notice in writing to the Member, change the Class of Membership for that Member to a Class of Membership appropriate for that Member. The Secretary must make appropriate amendments to the Register to reflect the change."
   Carried
   
   
4. Second Special Resolution
   Motion (moved Tony Staley, seconded Craig Ng):
   That the Constitution of the Company be amended as follows: Clause 12.1 – Annual Membership Fee In paragraph a., delete the words "payable in full on each anniversary of the date of Membership", and substitute with the following: "payable in full each year on a date determined by the Board from time to time."
   Carried
   
   
5. Third Special Resolution
   Motion (moved Tony Staley, seconded JR):
   That the Constitution of the Company be amended as follows:
   
   a) Clause 18.2 – Constitution of the Board
   At the end of paragraph d., add the words ", to be reduced to one (1) person elected by the members voting together as a whole after the AGM of auDA in 2002, and the abolition of this Board position after the AGM of auDA in 2003."
   Carried
   
   b) Clause 19.3 – Election of Subsequent Boards
   At the end of paragraph d. (in both parts), before the full-stop, insert "(if applicable)."
   Carried
   
   c) Clause 19.4 – Nomination for Election
   In paragraph b., delete the second and third sentences, starting from "Notwithstanding this …", and ending at the end of the paragraph."
   Carried
   
   d) Clause 18.1 – Minimum Number
   Replace "eight (8)" with "seven (7)"
   Carried
   
   
6. Other Business
   It was suggested that auDA should allow payment of membership fees by credit card
7. Close of Business
   Meeting closed at 10.20am