Notice of Annual General Meeting - 2003

The Board of Directors of the .au Domain Administration (auDA), is pleased to invite you to attend its 2003 Annual General Meeting.

Agenda

1. Motion to approve the Minutes of the auDA 2002 AGM
2. Report from the Chair on activities and progress
3. Acceptance of the 2002- 2003 audited accounts
4. Special resolution to terminate the membership of Guy & Associates - refer to Explanatory Memorandum (Item 4)
5. Resignation from the Board of those Directors retiring by rotation
6. Elections for new Directors to the Board, with voting by:
   
   Supply Class (1 Director)
   Demand Class (2 Directors)
   Representative Association Class (1 Director)
   
   
7. Special resolutions to amend the auDA Constitution - refer to Explanatory Memorandum (Item 7)
   
   Clarify membership as personal right and prohibit voting agreements
   
   Introduce a 3 month qualifying period for voting rights
   
   Require candidates to be proposed or seconded by members of same class, and limit members to proposing or seconding one candidate
   
   Clarify procedure for terminating non-financial members' membership
   
   
8. Other Business
9. Close of Business

Board Election
The AGM will elect 4 Directors to the Board, to replace 5 Directors who must retire in accordance with clause 19.3 of auDA's constitution. The retiring Directors are Kim Davies, Peter Dean, David Keegel, Peter Nissen and Josh Rowe

The Directors elected will serve for a term of two years. The vacancies which will become available are:

• one (1) Director elected only by the Supply Class Members
• two (2) Directors elected only by the Demand Class Members
• one (1) Director elected only by the Representative Association Class Members

Retiring Directors may re-contest these vacancies

Candidates Standing for Election

¹ The Institute of Patent and Trademark Attorneys of Australia
² Phillips Ormonde & Fitzpatrick IP
³ Australian Retailers' Association
⁴ Australian Vice-Chancellors' Committee
⁵ Aust. Chamber of Commerce and Industry
⁶ Council of Australian University Directors of IT

Select Candidate Statements, to view the information

Voting at the AGM
You cannot vote at the AGM unless your membership fee has been paid. Membership for the AGM closed on 13 October 2003

Proxy
For members who cannot attend the meeting but still wish to vote, a Proxy Form (PDF) with instructions is available. All paid up members have the right to appoint a proxy and the proxy does not need to be a member of auDA

Proxy forms must be received by 5pm AEDT, Monday 24 November 2003

Forms must be mailed or faxed to: