Annual General Meetings Minutes - 2012

Monday 12 November 2012, 4.00pm
Maddocks. Angel Place, 123 Pitt Street, Sydney 2000

Deputy Chair: Kim Heitman
Secretary: Jo Lim
Returning Officer:    Chris Disspain

Cheryl Langdon-Orr, Chris Disspain, Dwayne Varey, George Pongas, Graham McDonald, Jo Lim, Josh Rowe, Kartic Srinivasan, Kim Heitman, Marty Drill, Paul Levins

Member/ Public Attendees:
Adrian Kinderis, Anthony Peake, Cameron Boardman, David Cake, David Goldstein, David Lye, Erhan Karabardak, Jacki O’Sullivan, James Deck, Joe Manariti, John Higgins, John Selby, Katherine Bastow, Matt Golightly, Michael Rolfe, Narelle Clarke, Ned O’Meara, Patrick Sharry, Peter Nettlefold, Robert Gregory, Sean Fogarty, Simon Delzoppo, Stuart Benjamin

Julie Hammer, Tony Staley

  1. Introduction and Welcome by the Deputy Chair.

    Motion (moved Kim Heitman, seconded Adrian Kinderis):
    The Notice of AGM is to be taken as read

    Quorum (10 members) present. Meeting declared open

    The Secretary advised that 66 proxies were received: 15 Supply Class, 51 Demand Class
  2. AGM 2011 Minutes

    Motion (moved Kim Heitman, seconded Simon Delzoppo):
    Approve the minutes of the 2011 AGM
    Carried in both classes

  3. Report from the Chair on auDA Activities and Progress
    The CEO delivered a summary of auDA activities and the CEO Statement circulated in the Annual Report.
  4. 2010- 2011 Audited Accounts

    Motion (moved Kim Heitman, seconded C Langdon-Orr):
    Accept the 2011-2012 audited accounts
    Carried in both classes

  5. Resignation from Board of Retiring Directors.
    Marty Drill (Supply), Kim Heitman (Demand), Cheryl Langdon-Orr (Demand) and Dwayne Varey (Supply) resigned from the Board. Marty Drill and Kim Heitman did not stand for re-election

    The CEO thanked the retiring Directors for their active participation and significant service on the Board over the past 12 years.
  6. Election of new Directors to the Board
    Election supervised by John Higgins, NEXIA ASR

    Supply Class (2 positions)
    Nominees: James Deck, Erhan Karabardak, Joe Manariti, Dwayne Varey
    Elected: Erhan Karabardak & Joe Manariti

    Demand Class (2 positions)
    Nominees: Stuart Benjamin, David Cake, Cheryl Langdon-Orr
    Elected: Stuart Benjamin & Cheryl Langdon-Orr

    Election vote results were:

    James Deck – 6 votes
    Erhan Karabardak – 13 votes
    Joe Manariti – 7 votes
    Dwayne Varey – 3 votes

    Stuart Benjamin – 56 votes
    David Cake – 18 votes
    Cheryl Langdon-Orr – 36 votes

    The Board thanked and encouraged those nominees who were unsuccessful at this time to consider re-standing for the Board and policy panels in the future

  7. Other Business
    The CEO formally thanked the retiring Board members for their service on the Board and in particular Kim Heitman who has served on the auDA Board since 1999

    Member Sean Fogarty queried, in regards to the process for change of registrant, if there was any future plans to allow the new registrant to take over the existing term of registration rather than beginning a new 2 year registration
    It was explained that domain names are licensed rather than owned, unlike in .com, and therefore it is simpler from a legal perspective to commence a new licence as opposed to assigning the old licence. This issue has been raised in previous policy panels and further information is available on the auDA website

    Member Ned O’Meara queried the status of the 2010 Names Panel recommendation to allow domain name licence periods of between 1-5 years
    The auDA Board will consider this matter as part of the next registry appointment, as any change in licence periods would require changes to the Registry database and pricing schedule

    Member Ned O’Meara asked if any data was compromised during the recent auDA website hack
    The CEO advised no information was accessed or stolen from the auDA website. The CEO advised the matter is still being investigated and that auDA is currently in the process of upgrading its website software. No announcement will be issued regarding the matter however a full report will be provided to the auDA Board once the investigation is complete

    Member Ned O’Meara asked if more information would be provided regarding complaints lodged and the complaints resolution process
    The COPO advised that auDA staff were in the process of compiling a detailed complaint's reports, however this was a slow process due to software issues

    Member Sean Fogarty asked if complaints had reduced
    The COPO advised the number of complaints investigated by auDA had reduced from previous years.
  8. Close of Business
    The meeting was closed at 4.45pm