Board Minutes - 10 October 2005

Public Version
Meeting of the .au Domain Administration Board

10 October 2005 - 1.00pm
.au Domain Administration Limited. 107 Faraday Street. Carlton VIC 3053

Larry Bloch, Greg Crew, Chris Disspain, Kim Heitman, Jo Lim, Peter Nissen, Bennett Oprysa, Josh Rowe, Peter Shilling, Tony Staley

Kim Davies, Cheryl Langdon-Orr and Greg Watson

Andrew Maurer (DCITA) and John Higgins (Hayes Knight)


 1. Continuous Disclosure

There were no matters to be disclosed.

2. Confirmation of Minutes

The minutes of the August 2005 meeting were confirmed, subject to email comments by CLO and PN regarding the University of Wollongong proposal.

3. Finance Report

Motion (proposed KH, seconded GC): That the board accept the 2004-05 audited accounts and authorise the Chair and CEO to sign them for publication in the notice of AGM. Carried.

The board noted the September accounts.

4. CEO Report

The following issues were noted:

    Registry RFT

The Tender Evaluation Panel will report to the board on 28 October.

Action: CEO to seek advice from the probity adviser regarding the attendance of Supply class directors at the board meeting on 28 October.

    auDA Foundation

The board noted the status report attached to the CEO report. There will be a meeting of the auDA Foundation board in early November to finalise all outstanding matters with a view to issuing the first call for funding proposals in early 2006.

It was agreed to include a progress report from the auDA Foundation as a standing auDA board agenda item.

Action: auDA Foundation board to follow up/renew the application for tax exempt status and deductible gift status.

5. Policy           

    Commercial geographic names ballot

2,700 geographic domain names were allocated in the first round ballot. auDA is following up over 180 ballot winners who are in default of payment. A second round ballot will be held in October. auDA will also release the geographic names that no one applied for, on a first come first served basis at the normal wholesale fee.

    Community geographic names

The board noted a briefing paper outlining the structure, purpose and key activities of the new organisation. There was general discussion about state portals and the board agreed to examine the issues and options in more detail at the next meeting.

Action: auDA staff to prepare an issues paper for the board on state portals.

    Transfers Policy and sale of domain names

These issues were recently discussed on the DNS list and the board agreed that there needs to be further consideration and community consultation. The board may decide to set up an advisory panel or use an alternative process, pending the outcome of a constitutional review in early 2006.

6. Independent Directors

TS and GC left the room for this item.

Motion (proposed PH, seconded JR): That TS and GC be appointed as independent directors for a further 12 months. Carried.

7. CEO Contract

CD and JL left the room for this item.

Motion (proposed KH, seconded JR): That the board establish a remuneration sub-committee of CLO, GC, JR and KH. Carried.

Action: KH to circulate draft terms of reference for the sub-committee.

8. AGM 2005

The 2005 AGM will be held on Friday 18 November at 11am in Melbourne at Maddocks.

Five director nominations were received (2 supply, 2 demand, 1 rep assoc).

LB, KD and PN are not standing for re-election.

9. Membership

The members below were accepted in the classes indicated:

Mike Russell (Supply)
Axis Legal Pty Ltd (Demand)
David Goldstein (Demand)
Shoalhaven Ski Park Pty Ltd (Demand)
William Lye (Demand)

10. Board Correspondence

No correspondence was received.

11. Other Business

    Registrar access to ASIC database

auDA has attempted to secure direct access to the ASIC database for the purpose of ACN/RBN verification by registrars.

Action: auDA and DCITA to make a joint approach to ASIC.

    ICANN Wellington, March 2006

Directors were invited to attend the ICANN meeting in Wellington, 27-31 March 2006.

Action: Directors to advise the CEO whether or not they wish to attend ICANN Wellington.

12. Next Meeting

The next board meeting will be held on Friday 28 October 2005 at auDA.