Board Minutes - 27 October 2014

Meeting of the .au Domain Administration Board

27 October 2014 – 11.00am

Maddocks, 140 William Street, Melbourne


Tony Staley (Chair), Cheryl Langdon-Orr, Chris Disspain, Erhan Karabardak, George Pongas, Graham McDonald, Joe Manariti, Josh Rowe, Julie Hammer, Kartic Srinivasan, Paul Levins, Stuart Benjamin


John Higgins (Nexia Australia), Peter Nettlefold (DoC), Naomi Tandy (DoC), Adrian Kinderis (Item 8), Maggie Whitnall (Item 8), Jo Lim (auDA), Jacki O’Sullivan (auDA–Minutes)




1.    Continuous Disclosure

There were no matters to be disclosed.

2.    Confirmation of August 2014 Minutes

The minutes of the 25 August 2014 Board meeting were confirmed.

3.    Finance

  • The audit of the June 2014 end of year accounts had been completed by the auditors with no issues identified.
  • The Board noted the September 2014 accounts.

4.    CEO Report

  • The CEO report was noted.
  • The Board was advised that the audit is approximately two-thirds completed, with the largest registrar still to be audited.
  • Preliminary discussions had been held with InternetNZ staff who have indicated that they will host the 2015 ANZIAs in New Zealand; we are awaiting formal confirmation. It was suggested that the Webstock NZ conference in February would be a good opportunity to promote the ANZIAs.

5.    2015 Names Policy Panel

The Draft Terms of Reference for the 2015 Names Policy Panel were summarised by Jo Lim and reviewed by the Board.  The following was noted:

  • Derek Whitehead would chair the panel.
  • Peter Nettlefold advised he would follow-up regarding DoC representation on the panel. Other federal and state government agencies will also be invited to participate.
  • Board members are also able to join the Panel however it was noted that Panel membership requires a significant time commitment, and there needs to be an appropriate balance of supply and demand class representation.

Motion (proposed J Hammer, seconded J Rowe):  That the Board approve the 2015 Names Policy Panel Terms of Reference.  Carried.

6.    Board Committee Updates

Finance & Audit Committee:

  • The Chair advised the Committee had met on 23 October 2014 and minutes would be circulated in due course.
  • The Board was advised that there had still been no response from the landlord regarding interest in selling the 114 Cardigan Street property.   This matter will be carried over and reviewed at the December meeting.

Governance, Board Succession & Remuneration Committee:

  • The Chair advised the Committee had met on 23 October 2014 and minutes would be circulated in due course.
  • The 2014 Board Self-Assessment was in the process of being compiled.  Once finalised, it will be analysed and reviewed at the next Governance meeting before forwarding to the Board for the December meeting.

Strategic Risk Committee:

  • The Chair advised the Committee had not met since the immediately before the 25 August 2014 Board meeting.  The minutes of the 25 August 2014 meeting had been circulated, approved and published.
  • The Chair advised the committee was next scheduled to meet in February 2015 so that the outcomes of the December 2014 Board retreat can be taken into consideration. However, should any matters arise in the interim, the Committee may schedule a teleconference meeting prior to that date if required.

7.    Membership

There were no membership applications.

8.    Board Correspondence

There was no Board correspondence.

9.    Other Business

  • The Board was advised the agenda for the December retreat was still in the process of being compiled with facilitator Patrick Sharry.  All Board members were asked to diarise 15 & 16 December for the Board Retreat and December meeting.
  • It was agreed that a report on the auDA Foundation be provided for the information of Board members at the December Board meeting.
  • The Board noted the high quality of the 2013-14 Annual Report.

10.  AusRegistry Presentation

  • Adrian Kinderis-CEO and Maggie Whitnall-Client Services Manager .au, attended from AusRegistry and gave a presentation on "Behind the Dot: State of the .au domain".

11.  Next Meeting

The next Board meeting will be held on Tuesday 16 December 2014 at 2.00pm and will be followed by the auDA Members Christmas function.  Further details will be supplied in due course.